FLVS Global Instructional, Refund & Privacy Policies
FLVS Global Instructional Policies
It is the policy of FLVS Global School that students and parent/guardian complete a Welcome Call with the instructor of every enrolled course in the first several days of enrollment. Instructors will call and email, using the information provided by students and parent/guardian at registration, to attempt to complete this communication.
Instructors will also contact students and parents at least once per month to provide an update on student course progress and grade. A student’s enrollment will not be permitted to remain active if the student and parent do not return an instructor’s contact attempts.
Instructors will provide assignment feedback and assignments grades within 48 hours of an assignment’s submission. Instructors will return written and phone contact from students and parents within 24 hours.
FLVS Global School Drop Policy
Any student who does not make progress in the course for a period of 14 days and has not made prior arrangements with his/her instructor will be contacted by their instructor in an attempt to communicate the urgency of recommitting to the course.
When attempts to contact the family are successful, the instructor will work with students and parents to design a plan for success in the course. The plan will include work and contact commitments from the student. This process ensures than everyone involved with the student’s education – FLVS, student, parent, and school stakeholders – acknowledges that consistent work and continuous communication with his/her teacher are what will lead the student to success.
Failure to respond to the teacher’s attempts to contact the student, or failure to adhere to the Success Plan created by the student and family, may result in administrative removal from the course.
The maximum time to complete a half-credit course is 27 weeks. Failure to complete a course in 27 weeks will result in re-enrollment costs of $400 per half-credit course. For credit recovery courses, the maximum time to complete is 10 weeks per half-credit. Failure to complete a credit recovery course in 10 weeks will result in re-enrollment costs of $200 per half-credit course.
Student academic integrity is a core value and universal expectation at FLVS Global School. Detailed information regarding the criminal nature of academic brokering, the policies pertaining to reporting, and the proctored exam process can be found on our website at the following address: www.flvs.net/myFLVS/student-handbook/Pages/AcademicIntegrity.aspx
Standard semester pace in most FLVS Global School courses is 18 weeks to complete; while some courses may have a different standard pace, every course has its own unique pace chart to guide students and parents to success in the course. Students whose enrollment in their course segment exceeds an appropriate and agreed upon pace for learning and retaining course material (as determined by the course pace chart and instructor) will be contacted and offered help. Students who do not respond to teacher-led interventions by regularly submitting course assessments, as indicated through those interventions, will be withdrawn. Instructional Leadership may exercise discretion in varying from this policy in certain student situations and as needed in courses associated with state or AP assessments.
Withdrawals during the first 28 days of a course enrollment will result in a grade of W on a student’s transcript. Thereafter, withdrawals are processed as WP for students who are earning a passing grade (59.5% or above, overall) at the time of withdrawal and as WF for students who are earning a failing grade (59.4% or below, overall) at the time of withdrawal. All final grades and withdrawals are sent to the student’s school of record.
As part of FLVS Global School’s commitment to mastery learning as a process, students who choose to remediate material to gain additional understanding will have the option to re-attempt a formative assessment in their course. Formative assessments in a course may include: worksheets, written compositions, lab reports, short answer paragraphs, essays, book responses, graded discussion board posts, and other assessments that require teacher evaluation of the student’s work. While infrequent situational deviation may occur at an Instructional Leader’s discretion, FLVS Global School limits the number of total attempts to three on the formative assessments mentioned above. Summative assessment submissions will be limited to one. Exceptions may be made in certain situations if determined appropriate by the instructional team.
As a means of ensuring comprehension and integrity, each course contains built-in assignments that are designated to be completed verbally, during a discussion between a teacher and student. A student who does not complete and pass the discussion-based assessments in his/her course is ineligible for course credit.
To foster 21st Century Skills and build real-world competencies, FLVS Global School courses contain opportunities for collaboration in learning with peers. While completing a collaboration assessment is not a requirement for earning completion credit for an FLVS Global School course, it is highly recommended that all students complete these assessments. Grades are assigned for participation in collaborations, and opting to forgo a collaboration opportunity may result in a 0 percent grade being issued for that assignment.
Another aspect of FLVS Global School’s commitment to student learning is the seat time policy for each segment of every course. To ensure adequate time for comprehension and mastery, students must work in a course segment consistently for a minimum 14 days starting from the date of first submission (not including pretests). 28 days of work is required, at minimum, for a two-segment course. Based on content, some courses have longer seat time policies. Consistent submission of assessments will ensure the student is engaged and learning.
This policy provides students the opportunity to receive ongoing feedback and remediation while demonstrating their learning through several required checkpoints. DBAs (Discussion-Based Assessments) are limited to no more than 1 per day. The Instructional Leadership Team reserves the right to evaluate a student’s gradebook to determine when the work habits show consistent progress, thus beginning the count towards the 14 day minimum, and may require a student to take a proctored exam in order to complete the class. Students/Parents with questions about a specific course’s seat time policy are encouraged to contact the instructor for data.
FLVS Global School courses require a time and learning commitment throughout a student’s enrollment. As such, students are limited to six simultaneous FLVS Global School course enrollments.
Mandatory Final Exam
The purpose of the final exam is to assist in validating that students have demonstrated mastery of key course concepts and standards. The final exam, unto itself, is not the sole determiner of student achievement; however, students are required to take a final exam in all FLVS Global School courses in order to be eligible for course credit.
The FLVS Global Academic Integrity department may, at its discretion, require a proctored segment exam for any student on a situational basis. Academic Integrity proctored exams must be successfully passed (grade of 59.5% or higher) in order for a student to be eligible for course credit.
AP Course Policy
Students entering high school grades 9-12 have access to Advanced Placement courses that may result in earning college credit for high school coursework. These courses are used to calculate overall Grade Point Average (GPA) and typically count extra in the calculation.
Students enrolled in a traditional school while taking an AP course with FLVS Global School should reference their school district’s policies related to credit weighting and exam requirements to determine how their grade will be weighted by their school district.
Postsecondary institutions determine college credit awarded based on the AP Exam score earned. FLVS Global strongly encourages students who take AP courses to sit for the course AP Exam in May. Global School Students should visit the College Board web site to determine the location and cost of the AP Exam in their area. Visit apstudent.collegeboard.org to learn more.
Students are encouraged to register for AP courses between June and December. Due to the proximity of the AP exams in May, it is in a student’s best interest to register during that window. Here are the recommended registration dates for AP courses, although students can register year-round:
1 credit courses
Register between April 15 – November 15
1/2 credit courses
Register between April 15 – January 15
Although course credits from FLVS Global are widely accepted at institutions around the world, it is important that you check with your educational institution, or school of record, to confirm that FLVS course credits will be accepted before you register for classes.
Foreign Language Course Policy
Voice activities are REQUIRED in FLVS Global School foreign language courses. Students cannot pass these courses unless they submit audio recordings of their voice activities. Students need to ensure they have the proper tools to record and submit audio clips to their instructor for grading.
FLVS Global Cancellation and Refund Policies
FLVS Global School
A parent or guardian must email FLVS Global School at email@example.com no later than 28 days following your course start date and before 20% completion in the course. The grace period is defined as 28 days active or 20% completed, whichever comes first. Once we receive the notification, we will process a refund less a $75 administrative fee for any active segment(s). If the student is not currently active in a segment and we receive a request for withdrawal, a full refund will be given.
Refunds will be processed within 10 business days of receipt. The refund will be applied back to the original form of payment. Please realize it can take several days for the refunded amount to appear in your account.
Notice to CA Students and Parents
Face-to-face Professional Development Training
Cancellations must be received at least one month prior to the start of a face-to-face training for a full refund. Any cancellations made less than one month prior to this date will not receive a refund, but may be rescheduled for a $200 transfer fee. In lieu of canceling your registration, you may designate a substitute to attend the same event in your place at any time prior to the start of the training at no additional cost. All cancellations must be emailed to GlobalPD@flvs.net or faxed to 1.800.791.1526. Individuals who do not cancel prior to the event will be invoiced and are responsible for the full registration fee. Check payments must be received ten business days prior to the first day of any training to guarantee the training.
Webinar or Virtual Training
Cancellations must be received at least ten business days before the start of the training for a 50% refund. Any cancellations made fewer than ten business days in advance will not receive a refund, but may be rescheduled at no additional cost. In lieu of canceling your registration, you may designate a substitute to attend the same event in your place at any time prior to the start of the training at no additional cost. All cancellations must be emailed to GlobalPD@flvs.net or faxed to 1.800.791.1526. Check payments must be received ten business days prior to the first day of any training to guarantee the training.
FLVS Global Virtual Leadership Training (VLT)
Cancellations must be received at least one month prior to the start of the event for a full refund. Any cancellations for VLT made less than one month prior to the start of the training will not receive a refund. You may designate a substitute to attend in your place at any time prior to the start of the training, or transfer your registration to a future VLT at no additional cost. All cancellations must be emailed to GlobalPD@flvs.net or faxed to 1-800-791-1526. Individuals that do not cancel their reservation or registration prior to the event will be invoiced and are responsible for the full registration fee. Check payments must be received ten business days prior to the first day of any training to guarantee the training.
FLVS Global will abide by the student privacy guidelines set forth by the Family Educational Rights and Privacy Act (FERPA). The following persons have access to student records:
- FLVS Board of Trustees members if they are required to review such records in order to perform their lawful duties
- President and CEO, administrative team, and professional staff of the school (teachers, guidance counselor, General Counsel)
- Appropriate administrative support staff members and other professionals who have a legitimate educational or legal interest in student records as designated by the President and CEO
- FLVS Global may provide an academic transcript to the student’s primary school, district, or state department of education upon completion of the online course(s), or upon any request of such school, district or state department of education and/or student’s legal guardian
In accordance with state and federal privacy laws, students who attain the age of 18 may transfer certain rights related to their academic records. To learn more about this, please contact your guidance counselor.
Some schools assign a lab facilitator to help students who use school labs to access FLVS Global courses. Facilitators will have access to students’ online work. Facilitators will not have access to students’ demographics.
No member of the FLVS Global staff is authorized to release student information without the written permission of the student’s legal guardian or without approval of the FLVS President and CEO if such release is authorized under FERPA. Names, images, and/or coursework of FLVS students will not be published in print, video/film, or on our website without written consent from student and guardian.
All FLVS Global students are provided a unique password to access online courses. It is the student’s responsibility to keep his/her password in confidence.
Statistical Information: We use web statistic software to track visitors to our site, but this data does not include any personally identifying information such as name or email address. Individual identifying information is not provided to any other party without your consent, or as otherwise required by law. However, aggregated and anonymous data about groups of members may be collected and shared with participating agencies and/or companies. An example of such information might include, “X% of visitors come to our site between the hours of 7:00 and 9:00 p.m.”
Security Information: All the data you provide to us is protected to ensure both the privacy and security of your data. We use state-of-the art technology to keep your personal information as secure as possible to ensure that no one will be able to tamper with, intercept or access your data. Remember to keep your account information private and secure; do not share your password with anyone!